Technical report writing

1 Day/s

CPD Hours: 7

Online, In-house

This course is designed to provide a clear process for writing any report, with or without a template or required outline. The result is the ability to produce a better report and to make far better use of the time available.


The emphasis is on planning, reader analysis, structuring the message and writing clearly. This is not a grammar and punctuation course, although examples of work submitted in advance will be reviewed by the tutor and comments on use of English will be made as appropriate.

This course is designed for people who write reports, proposals and business cases. Participants find that it helps them to use their time efficiently, organise their thinking, plan the content of their documents, target the intended readership correctly and write in a concise and professional way. Scientists, IT managers, Finance specialists, HR professionals and many others needing a practical process that makes writing long documents easier will find this course beneficial. It may be modified to run in-house within client companies.

The course includes the following topics/sessions:


  • Defining the Brief
    • Who is going to read this report and what it is designed to tell them
  • Structure and Organisation
    • How to structure reports: what information should go where
    • Use of templates
    • Exercise to construct a report from a brief case study
  • Summaries and Introductions
    • Why these are important, and tips for writing them efficiently and well
    • Exercise to write a summary
  • Planning Methods
    • Thinking techniques – how and when they may be useful
  • The SPACE Technique
    • A method for checking that writing is clear, concise and business-like Use of the passive
    • Exercise to spot common errors
  • Reviewing and Proofreading
    • What they are and why they must be done separately

    The course is highly interactive with comments, personal anecdotes and questions encouraged throughout. By the end of the course you will:


    • Be able to set a clear objective for your report
    • Understand how to target your readership
    • Be able to use a variety of thinking tools to organise your material before you start writing
    • Be familiar with a range of structures and know how to select the best one for your purpose
    • Be able to relate templates in use in your organisation to the structures discussed in the course
    • Have some guidelines for checking that your writing is readable and consistent
    • Know how to check thoroughly that your report is fit for purpose before you send it to anyone
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Special offer

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We offer a number of discounts and specials offers on our training courses including Group booking, NHS and Seasonal discounts.

Meet the tutors

David Abraham

With extensive knowledge of business operations and processes, manufacturing operations, logistics, printed packaging and pharmaceutical industry applications, David Abraham has worked in and alongside working parties at national and international level, developing guidance and standards for the industry. He has been instrumental in the development of the PS 9000 publications.

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